Industrial visitor management

Visitor management for factories and industrial sites

Suppliers, drivers, maintenance staff and external technicians need a clearer process than a paper signature sheet.

IRIGuest helps production sites manage visitor registration for external presences with more order, especially when several gates or devices are involved. The Cloud version centralizes history, settings and visitor records. And when maintenance staff, drivers and external technicians come through the gate regularly, you can prepare their QR code badges to print in advance. What to print on the passes and how to link them to the log is covered in our visitor badge guide.

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Free version available iPad / Android tablet Cloud

Who it is for

Built for sites that need traceable access records

Factories receiving suppliers, drivers, maintenance teams and technicians.
HSE, facility and IT teams improving access traceability.
Companies with audits, ISO procedures or multiple entry points.

Why it works

What changes for safety and internal checks

Cleaner history for internal checks and reviews.
More scalable management across devices and access points.
Simple enough for non-technical teams at the gate or reception.

How to start

Start with the free version, then move to structured management when it makes sense

For international buyers, the strongest message is low-friction evaluation: a free product they can test before scheduling a sales call.

Try it online or install the free tablet app.
Validate the workflow with reception, HR, facility or IT.
Move to Cloud when you need multiple devices, web history or several entry points.

Who actually comes in

Who enters a plant and what is worth recording

In a manufacturing plant the visitor is rarely a guest in a suit. They are contractors, suppliers and external companies, drivers and technicians, often in a hurry, often outside office hours — and each leaves a different trail worth keeping.

Suppliers and consultants

They come back repeatedly, sometimes with different people each time. Recording the company and the internal contact alongside the name is what makes the history readable when you need to reconstruct who came to do what.

Drivers and hauliers

They stay a few minutes and do not want to fill in forms. A short flow — name, company, reason — captured on the move is worth more than a complete record nobody completes.

Maintenance and contractors

This is the group for which time in and time out genuinely matter. With check-out you know at the end of a shift whether someone is still on the floor, instead of finding out the next day.

Auditors and inspections

Here it is not only about recording but about being able to show. A searchable history turns a document request into a few minutes of searching, and the Cloud version brings every entrance into one view.

Several gates, several shifts

When there is more than one way in

The problem in plants is not recording. It is that recording happens in different places at different times, and nobody sees the whole.

One register per gate is not enough

With several entrances, each separate register answers only half the question. Knowing who is inside right now would mean adding up different sources, and nobody does that in real time.

Centralise without complicating

The advanced Cloud version brings all devices into a single archive: each gate stays independent day to day, but the overall view exists.

Outside reception hours

On evening and night shifts there is often nobody at the desk. Self check-in on the tablet keeps the procedure alive even when the office is closed, without depending on somebody remembering to get a signature.

Before you choose

If you are still weighing up whether a sheet is enough or you need a system, the honest comparison of the three routes is in the guide on paper, Excel or software.

FAQ

Frequently asked questions about plant access

Questions from production, safety and facility managers in manufacturing.

Do I need a tablet at every gate?

Yes, one device per staffed entrance. With the advanced Cloud version the devices feed a single archive; with the free version each tablet stays independent, because it works offline.

How do I handle drivers who stop for ten minutes?

By cutting the fields down. Registration questions are configurable: for hauliers a short flow works better, because a long form only produces skipped registrations.

Can I tell who is inside in an emergency?

If check-in and check-out are both used, yes: the visits still open are the people present. That is the main reason check-out has to be easy — on paper it is almost always lost.

Does IRIGuest open turnstiles or drive gates?

No. IRIGuest records and organises visits; it does not drive doors or turnstiles: it is a visitor register, not physical access control. The two can coexist, with clearly separate roles.

Is the data enough for legal record-keeping?

A digital register makes the data more legible and searchable, but which obligations apply depends on your sector and the rules that govern it. The general picture is in the guide on when a visitor log is required by law.

Does it work without network coverage in the sheds?

The free version does: it works entirely offline, which is often the only practical option at gates far from the offices. The Cloud version needs a connection in order to centralise.

Can I give a badge to people coming in?

Yes, and in a plant it is useful because it makes external people visible. Badges are generated free of charge with a QR code and printed on pre-cut sheets; what to put on them and which formats to use is covered in the visitor badge guide.

How disruptive is it in a plant used to paper?

Less than it looks, provided you start with the minimum fields. Resistance almost always comes from forms that are too long, not from the tablet itself: you can begin with three questions and add only what genuinely gets used.

Request a demo

Want to see whether IRIGuest fits your company?

Tell us about your access points, reception workflow or compliance needs. We will reply with practical guidance and, if useful, a short Cloud demo.

Related needs

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