Visitor management software for companies
Bring order to reception desks, visitor flows and company entry points with a system that is simple to test and easy to adopt.
IRIGuest helps companies manage visitors, suppliers, technicians and guests through a digital tablet flow. Start free, then move to Cloud when you need centralized settings, shared history and multiple entry points. It all starts with quick, frictionless visitor registration.
Built for teams managing visitors across multiple entry points
- Companies that want to digitize the full visitor management flow.
- Reception, HR, facility, HSE and IT teams looking for cleaner access records.
- Organizations with several entry points, devices or searchable visitor history needs.
Why companies switch to digital visitor management
- Clearer check-in and check-out for guests, suppliers and technicians.
- A more reliable digital log than paper books, spreadsheets or manual routines.
- A scalable path: free tablet app first, Cloud for centralized management.
Start with the free version, then move to structured management when it makes sense
For international buyers, the strongest message is low-friction evaluation: a free product they can test before scheduling a sales call.
- Try it online or install the free tablet app.
- Validate the workflow with reception, HR, facility or IT.
- Move to Cloud when you need multiple devices, web history or several entry points.
What visitor management actually covers
Recording who comes in is only the first step. Management is what happens before and after: telling the right person, knowing who is on site right now, finding a visit again six months later.
Welcome and identification
The visitor registers, picks a language and signs the consent. If a visible badge is needed, the QR code badge generator produces printable badges without going through the software at all.
Notifying the host
In the advanced Cloud version the expected person is notified automatically when the guest arrives. It removes the call from reception and the dead time in which the visitor waits without knowing whether anyone is looking for them.
Who is on site right now
With check-in and check-out both in use you know who is inside at any moment. That is the information that matters in an evacuation or an inspection, and the one a paper book cannot deliver reliably.
A history you can search
Visits stay findable instead of disappearing into a filed notebook. How long to keep them is a decision worth making deliberately: the criteria are in the guide on how long to keep visitor logs.
Multiple entrances and sites
The Cloud version brings data from several devices and entry points together. It is the difference between eight separate registers someone reconciles by hand and one view across the whole company.
Export and reporting
The free version exports to CSV. The Cloud version adds central reporting: the question "how many suppliers came in during March?" stops costing half a working day.
Do you need to manage, or just to register?
Two different needs that are often confused. This distinction is worth more than any feature comparison.
Registering is enough
You have one reception, a handful of visitors a day, no reporting obligations, and you mainly want to stop using the notebook. Then the free offline version is already enough, and the topic is visitor registration.
You need to manage
You have several entrances or sites, you are asked for periodic extracts, you want the host notified automatically, and you need to be able to show who came in and when. That is what the Cloud version is for — the comparison between the two versions lines up the differences.
Frequently asked questions about visitor management
The questions that come up when the problem is access across a whole company, not just one front desk.
What is visitor management software?
A system that handles the full cycle of a visit: registration, notifying the host, presence in real time, check-out, history and reporting. It differs from a simple digital visitor book because it does not stop at the signature.
How is it different from access control?
Access control governs doors and mostly concerns the people who work there. Visitor management concerns people coming from outside, and exists so you know who is on site and why. IRIGuest does not drive turnstiles or gates: it records and organises visits.
Does it also cover employee attendance?
No, and keeping the two apart is the right call: time and attendance has a different purpose and different rules. The difference is set out in the guide on visitor logs and employee attendance.
Can I manage several entrances with one system?
Yes, with the advanced Cloud version: multiple devices and entry points feed a single archive. In the free version each tablet stays independent, because it works offline.
Is there a free visitor management system?
The IRIGuest free version is genuinely free with no time limit, works offline and covers check-in, check-out, signature and CSV export. What it does not include is centralisation, reporting and notifications, which are what the Cloud version adds.
Who can see visitor data?
That depends on how you set up access to the records. The advantage over paper is structural: on a shared paper book every visitor reads the names of whoever signed before them; with software they do not.
How complicated is it to get running?
You start with a tablet and customise logo, colours and questions. The part that takes more thought is not technical but organisational: deciding which details to ask for and who consults the history.
Does it work in a manufacturing plant?
Yes, and it is one of the most common uses: suppliers, drivers and maintenance technicians are the hardest access to keep track of. The topic is covered on the page about visitor management for factories.
Want to see whether IRIGuest fits your company?
Tell us about your access points, reception workflow or compliance needs. We will reply with practical guidance and, if useful, a short Cloud demo.
Related needs
Teams looking for visitor registration often compare these adjacent use cases too.
Free visitor management software for companies
Start without budget approval with an offline, customizable digital visitor log for reception desks.
Learn more Version comparisonIRIGuest Free or Advanced: which version should you choose?
The free version is ideal for getting started independently; Advanced adds online control, centralized data and features for more structured companies.
Learn more Visitor registration softwareVisitor registration software for companies
Replace paper logs, improvised spreadsheets and messy front-desk routines with a visitor flow your team can test quickly.
Learn more Modern digital receptionTurn reception into a modern, professional welcome point
A clean visitor flow signals care, order and credibility before the meeting even starts.
Learn more GDPR visitor logVisitor log and GDPR: how to manage visitor registration more effectively
Names, companies, times and signatures are personal data: your visitor log deserves a proper process, not a book on the front desk.
Learn more Industrial visitor managementVisitor management for factories and industrial sites
Suppliers, drivers, maintenance staff and external technicians need a clearer process than a paper signature sheet.
Learn more Guest check-in appA reception app for welcoming guests and visitors
First impressions matter: let visitors check in on a tablet with a clear, polished and easy flow.
Learn more